PLEASE NOTE: We are no longer accepting grant applications for 2015. We look forward to reviewing your grant application in 2016. 


  • Letters of Inquiry should be received well in advance of the March 26 application deadline to be considered. We will follow up with either a letter of regret or a request for proposal after reviewing the Letter of Inquiry. .
  • Grant Cycle:
    • Thursday, February 26   Request For Proposals (RFPs) emailed
    • Thursday,  April 2            Applications due in PFF office by 4:00 P.M.
    • Thursday,  April 16         Applications sent to Grants Committee
    • Monday,  May 4               Responses due from Grants Committee
    • Monday, May 11             Final Grants Committee meeting for funding recommendations
    • Tuesday, May 19            PFF board meeting
    • Thursday, May 21          Applicants notified


Grant Application Instructions

Prior to submission, please review and carefully read these instructions to be certain your organization qualifies for funding.

Please Note:  If you did not receive a Request for Proposal (RFP) email from Potts Family Foundation you MUST first submit a letter of inquiry (no more than a one page explanation about your organization’s mission and why you are requesting a grant) before submitting an application. Applications will NOT be accepted without Potts Family Foundation first receiving a letter of inquiry.

(A letter of inquiry is not needed for organizations who have received a Request for Proposal letter.)


1.   Instructions

To begin, download the following files from the Potts Family Foundation website:


  1. Grant Application (Word)
  2. Project and Organization Budget (Excel)


Complete the Grant Application and the Project and Organization Budget Summary.

Please limit the written portion of the proposal to no more than three pages.

For your submission, please include the other documents listed below in Section 4: Submission Checklist.

Grant awards will be made contingent upon signing a grant agreement (found inside the grant application).


2.   Timeline

Once completed please email all documents by the application deadline.

Grant Application Deadline:

4:00 p.m., Thursday, April 2, 2015

Submit Application, via email, to the following address


3.   Evaluation

Grant applications will be evaluated on the following:


  1. A well written, clear and concise plan
  2. Innovative approach, or effective solution
  3. Technically well qualified for the project
  4. Collaboration with other partners
  5. Identifiable and measurable outcomes
  6. Potential for replication and expansion
  7. Financial budget
  8. Completeness


4.   Submission Checklist

The final Application should include all of the following items:

  1. Grant Application (Word)
  2. Project and Organization Budget (Excel)
  3. Any other relevant financial statements that you feel may strengthen your grant request
  4. Most recent 990


5.   Grant Making Criteria

Type of Grants to be Considered

  • Size range for grants $2,000 – $25,000
  • Challenge
  • Back-to-back grants
  • Can be used for Program Support, Advocacy, or Research

Grant Recipient Requirements

  • 501(c)(3)
  • Service and/or focus in Oklahoma
  • Beneficiary of an Oklahoma community foundation


Please Note: Grant recipients are strongly encouraged to utilize the services of Oklahoma Center for Nonprofits (OCN) by way of membership and by participating in their Standards for Excellence training.


PFF’s Priorities

  • Early Childhood Development (0 – 3 years)
  • Management and Governance, such as training and/or consulting support for nonprofits

PFF is Seeking Proposals That

  • Align directly with PFF’s stated priorities
  • Strengthen parental support and education
  • Break the cycle of generational poverty and dysfunction
  • Create awareness, advocacy and activism on behalf of our youngest citizens
  • Offer the most impact per contribution dollar
  • Empower people and/or organizations
  • Impact present and future needs of target population
  • Have potential for sustainability or impact of project beyond grant period
  • Collaborate with other service providers to optimize outcome
  • Have projects that can be replicated and expanded
  • Address and focus on root causes rather than symptoms
  • Involve parents, families, community leaders, business leaders and/or legislators

PFF Will Not Consider Proposals For

  • Individuals
  • Projects that are not one of PFF’s stated priorities
  • Partisan political purposes
  • Religious purposes
  • Endowments
  • Debt or deficit reduction
  • Activities or expenses incurred prior to grant date
  • Capital campaigns