Please Note: The Grant Page for the 2014 Grant Cycle is still under construction and won’t be functional until Friday, February 28 at the earliest.


  • Inquiries regarding the submitting of a proposal should be received before the end of March. We will follow up with a denial or a request for proposal during our granting period. .
  • Grant Cycle:
    • Tuesday, March 4      RFPs mailed
    • Tuesday,  April 8        Applications due in PFF office by 4:00 P.M.
    • Monday,  April 14      Applications sent to Grants Committee
    • Monday,  April 28      Responses due from Grants Committee
    • Tuesday, April 29       Organization site visits begin
    • Friday, May 9               Organization site visits end
    • Tuesday, May 13         Final committee meeting for funding recommendations
    • Tuesday, May 20        PFF board meeting

Grant Application Instructions

Prior to submission, please review and carefully read these instructions to be certain your organization qualifies for funding.


PLEASE NOTE:  If you did not receive a Request for Proposal (RFP) letter from Potts Family Foundation you MUST first submit a letter of inquiry (no more than a one page explanation about your organization’s mission and why you are requesting a grant) before submitting an application. Applications will NOT be accepted without Potts Family Foundation first receiving a letter of inquiry. (Note: letter of inquiry is not needed for organizations who have received a Request for Proposal letter from Potts Family Foundation.)


1.   Instructions

To begin, download the following files from the Potts Family Foundation website:


  1. Grant Application (Word)
  2. Project and Organization Budget (Excel)
  3. Grantee Evaluation Form (Word -required if you received a grant from PFF the previous year)


Complete the (1) Grant Application (Organization Overview, and the Proposal), (2) the Project and Organization Budget, and (3) if necessary, the Grantee Evaluation Form.

Please limit the written portion of the proposal to no more than three pages.

For your submission, please include the other documents listed below in Section 4: Submission Checklist.

Grant awards will be made contingent upon signing a grant contract that includes a provision for a project evaluation.

2.   Timeline

Once completed please email all documents by the application deadline.

Application deadline for submission

4:00 p.m., Tuesday, April 8, 2014

Submit Application, via email, to the following address


3.   Evaluation

Grant applications will be evaluated on the following:


  1. A well written, clear and concise plan
  2. Innovative approach, or effective solution
  3. Technically well qualified for the project
  4. Collaboration with other partners
  5. Identifiable and measurable outcomes
  6. Potential for replication and expansion
  7. Financial budget
  8. Completeness


4.   Submission Checklist

The final Application should include all of the following items:

  1. Grant Application (Word)
    1. Organization Overview
    2. Proposal
  2. Project and Organization Budget (Excel)
  3. 501(c)(3) IRS Determination Letter
  4. Annual Audit (most recent)
  5. Current Financial Statements
  6. Form 990 (most recent)
  7. Grantee Evaluation Form (required if you received a grant from PFF the previous year)


5.   Grant Making Criteria


Type of Grants to be Considered

  • Size range for grants $2,000 – $25,000
  • Multi-year
  • Challenge
  • Back-to-back grants
  • Can be used for Program Support, Advocacy, or Research

Grant Recipient Requirements

  • 501(c)(3)
  • Service and/or focus in Oklahoma
  • Beneficiary of an Oklahoma community foundation
  • Grant Recipients are strongly encouraged to utilize the services of Oklahoma Center for Nonprofits (OCN) by way of membership and by participating in their Standards for Excellence training presented by OCN.

PFF’s Priorities

  • Early Childhood Development (0 – 3 years)
  • Management and Governance – provide training and consulting support for non-profits

PFF is Seeking Proposals That

  • Strengthen parental support and education
  • Break the cycle of generational poverty and dysfunction
  • Create awareness, advocacy and activism on behalf of our youngest citizens
  • Offer the most impact per contribution dollar
  • Empower people and/or organizations
  • Impact present and future needs of target population
  • Have potential for sustainability or impact of program/project beyond grant period
  • Collaborate with other service providers to optimize outcome
  • Have Programs/Projects which can be replicated and expanded
  • Address and focus on root causes rather than symptoms
  • Involve parents, families, community leaders, OKCEOs, and legislators

PFF Will Not Consider Proposals For

  • Individuals
  • Partisan political purposes
  • Religious purposes
  • Endowments
  • Debt or deficit reduction
  • Activities or expenses incurred prior to grant date
  • Capital campaigns